Admissions Information

ADMISSIONS FOR ENTRY INTO YEAR 7, SEPTEMBER 2022

Our determined Admissions Policy for September 2022 can be found in the documents below. Admission Policies are reviewed annually.

Applications for secondary school must be made between 1st September and 31st October of each year. Places at Surrey secondary schools will be offered on the basis of the preferences that are shown on the application form. Parents will be asked to rank up to six preferences and these will be considered under an equal preference system.

The school will offer 180 places for September 2022. However, children with an Education, Health and Care Plan (EHCP) that names the school will be allocated a place before other applicants are considered. In this way, the number of places available will be reduced by the number of children with a statement that has named the school.

If you applied on time by 31st October, you will receive communication from your Home Local Authority around 1st March with the outcome of your application.

Once you have been offered a school place at Woolmer Hill School, you must accept or decline this place by 15th March. If you do not accept or decline the place, the offer may be withdrawn.

If you missed the above window (1st September until 31st October) for registering an application to join us, please contact your Home Local Authority to register a late request.

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IN YEAR APPLICATIONS

Thank you for your interest in transferring your child to Woolmer Hill School. You can make an In-Year application if you would like your child to join Woolmer Hill School outside of the normal admissions round.

Woolmer Hill School is an Academy and the School's Governing Body is the Admissions Authority. The Admissions Authority is responsible for setting the admission arrangements, holding waiting lists and for allocating places.  

  • If you are resident in Surrey, applications can be made either directly to Woolmer Hill School or to Surrey Admissions. Please note, you must not withdraw your child from their current school until you have secured a place for them at another school. If you do not live in Surrey, please contact Woolmer Hill School directly.
  • You can apply for an In-Year Admission if you are moving house and your child cannot continue at their current school, or if your child is being educated at home and you want them to attend a mainstream school instead, or if your child is already at school, but you want to move them to a different school.
  • Applications can be made for an In-Year Admission up to four weeks before the place is needed. For members of the Armed Services and Crown Servants who are being relocated to the area, you can apply up to 4 months in advance of a move. For applicants who are seeking a school place for a child from the beginning of the autumn term, you can apply from the beginning of June.
  • Please download and complete an In Year Transfer Application form here 
  • The form required is a CMA application form. If you require a paper copy, please contact the school on 01428 654055 or admissions@woolmerhill.surrey.sch.uk and a form will be posted to you.
  • The person applying should be the person with parental responsibility for the child. If you are unsure of your status you should submit your application with a covering letter explaining your situation.
  • Please attach or enclose two types of proof of residency and if applicable, any supporting information such as professional evidence to support an exceptional medical / social claim, a change of address or proof of arrival in the United Kingdom.
  • A supplementary form is only needed if you are applying under our Staff Criteria (criteria 2 on our Admission Policy ) 
  • Applications are processed and outcomes communicated as quickly as possible, usually within 15 school days of receiving your fully completed application form.
  • You must respond to any offer of a place within two weeks. Your offer will explain how to accept or decline the place. The offer of a school place may be withdrawn if you fail to accept the place in time.  
  • We will normally arrange for your child to start with us as soon as it is possible to do so, and no later than 10 school days of you formally accepting the place. You should make arrangements for your child to take up the place as soon as it is offered. If there is a good reason for deferring take up, the maximum deferral period is usually the start of the next half term. 
  • If we are unable to offer you a place, we will advise you why we cannot offer you a place and we will add your child’s name to our waiting list. Waiting lists are ranked as per our Admission Policy. Your child's position on a waiting list may go down as well as up, for example, if other children with greater priority according to the school's admissions criteria are added to the list. Lists are disbanded at the end of each academic year and should you wish to be considered for a school place for the following academic year, a fresh application will need to be made.
  • You have the right to appeal if you do not receive an offer from your preferred school. Please see the appeals section on our website for more information.
  • All information on In-Year applications received and any offers made will be shared with Local Authority Admissions within 2 days.

Woolmer Hill School is part of the Weydon Multi Academy Trust and therefore, please contact the WMAT Admissions Officer, Liz Crosby for further information and guidance by emailing admissions@woolmerhill.surrey.sch.uk

Alternatively, for full and comprehensive admissions details, please see our Admissions Policy and also  www.surreycc.gov.uk/schools-and-learning/schools/admissions/in-year

SCHOOL ADMISSION APPEALS TIMETABLE

Please note that some of these deadlines and the process for hearing appeals may change depending on the national situation as a result of Covid-19. You will be informed on a case by case basis.

Appeals for September 2022 resulting from year of entry or transfer applications:

School

Offer Appeals lodged by Appeals to be heard by

Secondary

1 March 2022 29 March 2022 16 June 2022 (40 school days)

NB: Appeals will not start being heard until after the relevant closing date has passed.

Appeals lodged after these dates will be heard within 40 school days of the appeal deadline or 30 school days of being lodged, whichever is the later date.

Appellants will be sent notification of their appeal hearing at least 10 clear school days in advance of the hearing. Appellants will be sent a copy of the school's case 7 clear working days in advance of the hearing.

Appellants must ensure that any further evidence not included with their initial appeal, is received by 5pm on the day notified in the letter with details of the hearing. Any additional evidence or information received after this date might not be considered at the appeal hearing.

In year or immediate entry appeals

Appeals resulting from in year admission applications will be heard within 30 school days of the appeal

Please request an appeal form from Surrey Schools Appeals Services on 0208 541 9029 or click here 

APPLICATIONS GUIDANCE

Please see the additional guidance below if you wish to apply for a place where exceptional circumstances may apply.

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